Program Coordinator

Handweavers Guild of America, Inc. (Atlanta, GA)

Type:    Full Time, Permanent                                           Posted: February 9, 2024

Salary: $36,000                                                                 Start Date: June 2024

Reports to: Executive Director

 

Description:

The Program Coordinator is responsible for creating and overseeing the overall strategy and day-to-day implementation of HGA's in-house programs and services (Convergence® conference, Small Expressions exhibit, Certificate of Excellence, Scholarship & Grants, Online events, etc.). Programs are designed to provide education, inspiration, and support. The Program Coordinator ensures that programs help to fulfill the organization's mission; plans and executes programs; and assesses their effectiveness. The position is a co-coordinator position and will work with a second Program Coordinator as a team to ensure that HGA's programs are run efficiently and effectively. The position supports and reports to the Executive Director. Office hours are from 9am to 5pm ET, Monday-Friday, with occasional evening and weekend hours. Some travel required. This is a remote position, but preference will be given to candidates who reside in one of the following states: Florida, Georgia, Illinois, New Jersey, Pennsylvania, or South Carolina.

Major Responsibilities & Duties:

• Prioritize diversity, equity, and inclusion initiatives in the development and management of all programs and events.
• Provide administrative support for a menu of programs including Scholarships, Grants, Exhibits, Certificates of Excellence, Textiles & Tea, Digital/virtual events, Convergence^® conference, and others. This may entail application processing, outreach, report tracking and evaluation, meeting logistics, and committee support.
• Event planning and logistics management for HGA’s biennial fiber art Convergence^® conference and touring the Small Expressions exhibit. This may entail seeking proposals, negotiating contracts, developing work plans, budgeting, material and program development, media assistance, and execution.
• Coordinate and execute all art exhibits, including but not limited to calls for entry, selecting jurors, communicating with applicants, hanging the show, and directing volunteers.
• Serve as liaison between the organization and contracted artists and volunteers.
• Effectively utilize and manage volunteers including the hiring and supervision of conference interns.
• Support grantmaking and scholarship programs, including fielding inquiries, serving as a reviewer, writing reports, making funding recommendations, and monitoring grantee and scholarship recipient performance.
• Assist in the marketing of the programs. Work with the Communications Coordinator to develop content for marketing materials. Write and distribute all press releases related to Convergence^® and the annual Small Expressions exhibit.
• Track, monitor, and develop reports on the progress made towards HGA’s performance measures/community indicators.
• Continuously monitor and create mechanisms for internal and external evaluation of the effectiveness of all programs and engagement activities and implement programmatic and strategic changes as needed.
• Regularly evaluate and improve upon the quality of the overall participant experience.
• Provide exemplary and proactive customer service to all internal and external clients such as members, teachers, vendors, board members, etc. Answer questions and dispense information about programs, policies, and procedures. Manage and respond to complaints.
• Manage fiscal expenditures and revenue including spending for program supplies and equipment; efficiency rate of related service providers; monitor registration and participation and other fiscal issues.
• Exercise confidentiality and integrity upon handling personal and financial customer information.
• This list of essential duties, tasks, and responsibilities is not all-inclusive; the individual will perform other related duties as assigned.

 

Skills, Knowledge & Abilities

• Meticulous attention to detail.
• Event management and/or logistics experience.
• Organized self-starter with excellent communication skills, both oral and written.
• Self-motivated with superior time management skills and capacity to work in a fast-paced organization. The ability to juggle and organize multiple tasks is essential.
• Flexibility to embrace change and unexpected opportunities.
• Creative and strategic thinker and team player.
• Experience with outreach and community building.
• Cultural sensitivity and understanding of diversity.
• Excellent interpersonal and diplomatic skills; strong ability to interact courteously and respectfully with supervisor, fellow employees, volunteers, and the general public.
• Technology aptitude and experience with an emphasis on managing computer-based information and data.
• Education and experience in the fiber arts is preferred, but not required.

 

Qualifications:

Qualified applicants may possess any combination of education and experience enabling them to successfully perform the responsibilities of the position. Preferred qualifications are: Bachelor's degree from four-year accredited college/university and 1-2 professional years' experience (internships and other educational experience will be considered). Experience as a handweaver, spinner, or dyer. An expert with MS Word, Excel, and PowerPoint. Experience with CRM software and Cvent is a plus. Strong teamwork skills to collaborate with staff and volunteers. Passion for the organization’s mission is a must!

To Apply:
Submit a cover letter and resume by email to ExecutiveDirector@WeaveSpinDye.org. Review of applicants will begin immediately and will continue until the position is filled.